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Litigation Secretary, Hybrid Schedule
San Francisco, CA Direct-Hire $110000.00 - $120000.00 Hybrid
Job Description

Adams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full-time, on-site opportunity supporting attorneys with high-level litigation, legal document production, trial preparation, and administrative responsibilities.

Responsibilities

  • Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence

  • Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters

  • Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules

  • Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts

  • Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics

  • Process incoming mail, enter attorney time, and prepare expense reports

  • Exercise sound judgment and discretion when communicating with clients and legal partners

  • Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed

  • Recommend and implement new procedures to improve workflow efficiency

  • Maintain organized physical and electronic litigation filing systems for accurate document retrieval

  • Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages

  • Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts

  • Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance

  • Support attorneys with multitasking across competing litigation priorities and deadlines

  • Integrate fully with the litigation team and contribute to a proactive, collaborative environment

Qualifications

  • Minimum of seven years of litigation secretarial experience in a law firm

  • Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state)

  • Strong proficiency in Microsoft Office Suite and legal document production

  • Ability to type 60+ WPM

  • Strong communication skills, professionalism, and ability to work with confidential legal information

  • Highly organized, detail oriented, and able to work independently with minimal supervision

  • Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands

  • Strong judgment, discretion, and ability to exercise initiative

  • Problem-solving skills and ability to handle high-volume legal document workflows

  • High school diploma or equivalent required

  • Willingness to work overtime as necessary

Benefits

  • Thirty-five-hour work week

  • Two weeks' vacation to start; three weeks after three years; up to four weeks accrued

  • Ten days of sick leave

  • Full health benefits, including vision coverage

Work Schedule

  • Full-time position, Monday-Friday, 9:00 AM-5:00 PM

  • Hybrid schedule - must be in the office a minimum of three days per week

  • Evening and weekend work may be required during peak litigation periods

  • Non-exempt position under the Fair Labor Standards Act

This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -102025-407740